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Evidence Guide: HLTPHA012 - Dispense prescriptions and medication orders

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

HLTPHA012 - Dispense prescriptions and medication orders

What evidence can you provide to prove your understanding of each of the following citeria?

Accept order for dispensing.

  1. Receive prescription or medication order and complete and confirm patient details.
  2. Identify the prescriber and initiate source for the purpose of costing and data entry.
  3. Read documentation to confirm the legality, validity and completeness of the prescription or medication order.
  4. Follow procedures to deal with contraventions of law.
  5. Identify if patient is eligible to access the medication through the Pharmaceutical Benefits Scheme (PBS).
  6. Identify and report discrepancies to an authorised person.
  7. Provide information to patient about dispensing expectations in terms of availability, time and cost, including alternative dispensing options if there are delays or medication availability issues.
Receive prescription or medication order and complete and confirm patient details.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify the prescriber and initiate source for the purpose of costing and data entry.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Read documentation to confirm the legality, validity and completeness of the prescription or medication order.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Follow procedures to deal with contraventions of law.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify if patient is eligible to access the medication through the Pharmaceutical Benefits Scheme (PBS).

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and report discrepancies to an authorised person.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Provide information to patient about dispensing expectations in terms of availability, time and cost, including alternative dispensing options if there are delays or medication availability issues.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure clinical evaluation by an authorised person.

  1. Complete required documentation in accordance with standard operating procedures (SOPs) or organisational policies prior to dispensing.
  2. Refer prescription or medication order to an authorised person for clinical evaluation.
  3. Confirm an authorised person has completed a clinical evaluation before filling the order.
Complete required documentation in accordance with standard operating procedures (SOPs) or organisational policies prior to dispensing.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Refer prescription or medication order to an authorised person for clinical evaluation.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Confirm an authorised person has completed a clinical evaluation before filling the order.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare for labelling of medication.

  1. Enter dispensing data into the pharmacy dispensing application or system and check accuracy against documentation.
  2. Follow procedures to deal with contraventions of law.
  3. Generate label, and cautionary and advisory labels to meet legal and regulatory requirements.
  4. Check information on labels for accuracy and clarity against dispensing requirements including any requirements for externally sourced compounded products.
  5. Alert an authorised person about any relevant warnings from the pharmacy dispensing application or system.
  6. Interpret prescription or medication order requirements and refer to an authorised person where details or quantities are unclear.
  7. Select prescribed products in the correct quantities of each item, according to prescription or medication order, ensuring expiry date is appropriate.
  8. Use barcode scanning technology during the dispensing process according to Pharmacy Board of Australia Guidelines for Dispensing Medicines.
  9. Pack and label correct quantities into a suitable container with correct and clear labelling.
  10. Check packed item for accuracy and visibility of expiry date.
  11. Check package integrity to ensure sterility of externally sourced compounded products.
  12. Annotate the prepared order, written or electronic, with the quantity supplied, signature and date, ready for checking by an authorised person.
  13. Self-check work to ensure accuracy of assembled items.
  14. Arrange items for an easy and complete check by an authorised person.
Enter dispensing data into the pharmacy dispensing application or system and check accuracy against documentation.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Follow procedures to deal with contraventions of law.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Generate label, and cautionary and advisory labels to meet legal and regulatory requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Check information on labels for accuracy and clarity against dispensing requirements including any requirements for externally sourced compounded products.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Alert an authorised person about any relevant warnings from the pharmacy dispensing application or system.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Interpret prescription or medication order requirements and refer to an authorised person where details or quantities are unclear.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Select prescribed products in the correct quantities of each item, according to prescription or medication order, ensuring expiry date is appropriate.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Use barcode scanning technology during the dispensing process according to Pharmacy Board of Australia Guidelines for Dispensing Medicines.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Pack and label correct quantities into a suitable container with correct and clear labelling.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Check packed item for accuracy and visibility of expiry date.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Check package integrity to ensure sterility of externally sourced compounded products.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Annotate the prepared order, written or electronic, with the quantity supplied, signature and date, ready for checking by an authorised person.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Self-check work to ensure accuracy of assembled items.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Arrange items for an easy and complete check by an authorised person.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Finalise dispensing of medication.

  1. Verify that prescription or medication order is checked and signed by an authorised person.
  2. Ensure prescription or medication order is stored appropriately prior to collection or delivery.
  3. Complete accurate final documentation.
  4. Record relevant information and statistics according to workplace requirements.
Verify that prescription or medication order is checked and signed by an authorised person.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Ensure prescription or medication order is stored appropriately prior to collection or delivery.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Complete accurate final documentation.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Record relevant information and statistics according to workplace requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Required Skills and Knowledge